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DATE: February, 13th 2019 7:00 pm
LOCATION: Town Hall Annex -Small Conference Room
REQUESTED BY: Richard Chase, Chair
______________________________________________________________________
“The listings of matters are those reasonably anticipated by the Chair 48 hours before said meeting, which may be discussed at the meeting.~ Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.”
LIST OF TOPICS TO BE DISCUSSED
- Review and approval on minutes of 1/30 meeting
- Note: the 2/6 meeting was canceled due to freezing rain forecast
- Welcome new member of Committee
- Update on JWA Scope of Work progress
- Update on research into CM at Risk
- Review Advisory Board Recommendations (attached below)
- Review Questions and similar building project costs for publishing
- Opportunity for public questions and input
Action items:
- The Select Board has chosen to retain the responsibility to determine the process and requirements for securing the release of money from the State Bond Bill approved June 2018.
- Select Board & Advisory Committee, what is being done to minimize spending across the board to minimize the tax rate impact of the new Public Safety Building?
- NN & SB to do title search for PC site. In progress, scheduled for completion in mid-Feb.
- SM Please clarify the source for the requirements for 3 holding cells, not just one. Can you point us to the documentation of this requirement?
- RM, to compile lists of questions and answers. To be reviewed at regular meetings and then posted, ongoing
- EAC to pursue Green Communities Program for Town, so that we can avail ourselves of available grants and services.
2/7/2019
Other background information:
- The Plan; is for at the May Town meeting is to ask for approval for the $tbd funds to do design only for an all new “Minimum Building” which will meet the needs and requirements for the Public Safety Building with a target full project construction cost of $4.5M. An additional cost option would be to include a portion of the original Princeton Center building. The funding for construction would be either through the already approved, but not released State Bond bill funds or a vote to borrow money approved by the citizens of Princeton.
- Bill Holder, to maintain Town debt to less than 7% of Town Budget would constrain total borrowing to $4M-6M over the next 3 years for all purposes including a public safety complex.
- Steve Mirick, recommendations:
- Use pre-engineered steel or wood construction, or panelized construction to give the lowest construction cost building.
- Use radiant heat system driven by multiple small boilers for facility to provide efficient, reliable heating.
- The EAC members have attended the 1/9/19 meeting and provided recommendations. Many of the potentially beneficial grant and consultant opportunities require the Town to be either a “Green Community” or in process of securing that designation. The Town is eligible and the EAC is doing the ground work to begin the process of securing this designation.
- Select Board & Advisory Committee, has provided financial context for this project with all the other projects and expenses going forward. The Town is in the beginning stage of developing a long term “Capital Plan” which will influence the debt and hence tax rates.
- NN, The Town does not have anyone currently on staff who would be qualified to be an Owners Project Manager. We would most likely need to hire such a person after a Town Meeting, they would manage the plans and bidding as well as the construction project management.
- Design/build in the public construction space is called CM At-Risk.
- UPCOMING MEETINGS~~MEETING/EVENT~~~EST. TIME~~~~~~~LOCATION
- Feb 20th, 2019 Regular Meeting~ 7:00 PM~ Small Conf Rm
- Feb 27th, 2019 Regular Meeting~ 7:00 PM~ Large Conf Rm
- Mar 6th, 2019 Regular Meeting~ 7:00 PM~ Small Conf Rm
Abbreviations:
RC Richard Chase
NC Noelani Chase
RM Rick McCowan
NN Nina Nazarian
MP Michele Powers
JB John Bennett
TK Tim Kelly
SM Steve Mirick
IC Ian Catlow
KC Karen Cruise
TO Takako Oji
EC Ed Cichon
2/7/19
Advisory Board Recommendations 2/6/2019
Per Wayne Adams:
The AC met last night and reviewed the draft recommendation.
The only change to the draft is the additional recommendation to alot time for adequate time to inform town residents of all the options through a public hearing.~ What this could mean is having a special town meeting in the fall for FSC II articles, instead of voting on articles in May.~ One way to cover your bases is to have the planned articles in the May ATM and then pass over them.~~
AC passed the guidance 6-Y, 0-N, 0-A
FSC II reports should include:
Comparison of the price-reduced conceptual design with the original $7M conceptual design
- Police department requirements, needs, nice-to-haves
- Fire department requirements, needs, nice-to-haves
- Risk/benefit of methods of construction, siting, etc.
Total Public Safety Building project cost should include demolition/site work of current building and space restoration.~ [The original JWA cost estimates included demolition of the old building.]
~A~risk/benefit analysis for each construction approach.
- Design-Bid-Build(DBB) vs. Construction Management at Risk (CMAR)
- If CMAR is proposed, provide examples of other municipal projects of same scope where CMAR was used.
- List of firms willing to take on a CMAR project and the projects they have completed
- If CMAR, endorsement of the SB and TA to proceed in this fashion.~~
- Schedule risk/benefits comparison of both approaches
Further assessment of public/private partnership and decision to pursue or not pursue.
Since one of the purposes of Princeton Zoning By-Laws is "…to protect and conserve the value of property and the beauty of the town…," input from the Planning Board on the proposed conceptual design would be useful.
Scheduling the town vote on FSC II articles should be only after the town voters are fully informed on all the options and work efforts of the FSCII.~ AC recognizes the JWA timetable is tight and may not enable adequate time to convey complete information to voters for their complete comprehension and most questions being answered - typically done with a public informational hearing.
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